AI property management software · For independent landlords nationwide
Settle “I already paid you” in one look.
The desk work’s ready. You decide.
Track rent, repairs and leases in one place. Record checks, cash and Zelle, see what’s still owed, and keep the paperwork with the property.
Meet Ledgwin, your overnight AI agent. By morning, late-rent reminders and after-hours repair requests are ready for your OK. It stays off until you switch it on, and it never moves money or sends legal notices.
Free to start. No credit card. Founding members get a special offer. See the founding offer
Questions first? Email us. A person reads every message.
- Made in Lincolnwood, Illinois
- We don’t sell your data
- A person reads info@landlordsdesk.com
Three things we won’t compromise on
- AI shouldn't cost extra.Lease import, receipt scanning, repair triage and Ask come with every plan. No AI add-on.
- AI shouldn't make landlord decisions.It never moves money, changes a lease or decides on an applicant. It prepares; you approve.
- Your rent history shouldn't silently change.Rent posts once per lease per month. Corrections are new entries, never overwrites.
The real app, with demo data.
Open it in the morning and you know who paid, who’s late and what needs you today.
Today. What’s owed, what’s collected and what needs you, on one screen.
On your phone. Mark rent paid or log a repair from anywhere.
What you can do on day one.
All of this works today.
- RentKnow exactly who owes what.Rent charges post automatically each month, you record payments, and every correction stays on the record.
- LeasesUpload the lease. Skip the typing.AI pulls out tenants, dates, rent, deposit and move-in fee for you to review.
- ReceiptsPhotograph it. Review it. Approve it.AI reads the merchant, date, amount and category. Nothing posts until you confirm.
- RepairsTurn a repair text into a clear job.Tenants send requests with photos. AI sorts each one and suggests a priority; you decide what happens next.
- AskAsk your rentals a question.“Who owes rent?” “Which leases end in 60 days?” Answers come from your own data.
- E-signSend a lease without a PDF chain.Built-in e-signatures for leases, renewals and other documents.
One plan. $19 a month for up to 10 units.
AI included. E-signatures included, with monthly limits by plan. No feature maze.
| Units | Price | AI actions | E‑signatures |
|---|---|---|---|
| 1 to 10 | $19 | 1,000 | 10 |
| 11 to 25 | $35 | 2,000 | 15 |
| 26 to 50 | $59 | 3,000 | 25 |
| 51 to 100 | $99 | 5,000 | 50 |
| 101 to 500 | $99 + $0.75 per unit over 100 | 5,000 or 40 per unit, whichever is greater | Half your units, rounded up |
Price, AI actions and e-signatures are per month. Pay yearly and get 2 months free. Archived units don’t count. Bank connections: 3 for 1 to 10 units, 6 for 11 to 25, 12 for 26 to 50 and 25 for 51 to 100, plus 1 more for every 10 units above 100. Early access and the trial follow the same limits by unit count. The 14-day trial includes 200 AI actions and 5 e-signature requests. AI starts off: an owner or admin turns it on in Settings.Prices don’t include sales tax; where it applies, it’s added at checkout. Not a founding member? Plans start with a 14-day free trial, no card needed.
Every plan includes
- Everything it does today, from rent to renewals
- The AI actions and e-signatures in the table, every month
- Get paid online (bank transfer, or card if you turn it on) · Bank auto-matching
- No Landlord’s Desk application fee for your applicants
- Team roles for owners, admins, managers and staff
Create your account by December 1, 2026 at 11:59 PM Central and you’re a founding member: 60 days free from the day you choose a plan, then 30% off your first 12 monthly payments or your first yearly payment. Claim the offer by choosing a plan by March 1, 2027 at 11:59 PM Central. See an example.
Why Landlord’s Desk.
Built for independent landlords nationwide.
- A calm Today list.Open the app and see only what needs you: late rent, leases ending with no renewal started, empty units, open repairs and anything waiting for your OK. When nothing does, it says you’re caught up.
- AI in the price, not an add-on.Lease reading, receipt scanning, repair triage and Ask come with every plan: 1,000 AI actions a month on the $19 plan. AI prepares; you approve.
- Pricing you can work out in your head.$19 a month for up to 10 units, $35 for 11–25, $59 for 26–50, $99 for 51–100, then $0.75 per unit over 100. Every feature on every plan. Pay yearly and get 2 months free.
- Bring your spreadsheet.Copy your properties, tenants and leases into our Excel or CSV templates, see exactly what will be added, then import it all in one step. Leases on paper? Upload a PDF or photo and AI fills in the terms for you to check.
- Or we’ll import it for you.Founding members: send us your spreadsheet and we’ll import it for you. We’ll send secure upload instructions first, so nothing goes by plain email.
Founding members: 60 days free.
Create your account by December 1, 2026 at 11:59 PM Central, when early access ends, and you’re a founding member. Here’s what that’s worth:
Example: 6 units, normally $19 a month
- $0 for 60 days from the day you choose a plan.
- Then $13.30 a month (30% off) for your first 12 monthly payments.
- Then $19 a month. Paying yearly? Your first yearly payment is $133 instead of $190.
- A direct say in what we build next.
Not ready yet? Join the waitlist by December 1 to keep the founding offer.
You’ll see your exact price before you pay anything. Claim the founding offer within 90 days after early access ends: choose a plan by March 1, 2027 at 11:59 PM Central. If you join the waitlist instead, create your account with the same email you joined with.
Who’s behind it
I own and manage rentals in Chicago. I built Landlord’s Desk for landlords like me: people who do the work themselves and want the books straight without hiring a property manager.
Landlord’s Desk is made by Al Kolovic in Lincolnwood, Illinois, next door to Chicago. Questions go to info@landlordsdesk.com.
Free tools and templates.
No signup, no email. Use them whether or not you ever join.
Tools
- Illinois 2027 lease fee checkupNewSee which fees and lease terms to review before the new Illinois rental fee law starts January 1. 90 seconds.
- Chicago rent increase notice calculatorEnter two dates and get the last day to deliver your 30, 60 or 120-day notice.
- Chicago security deposit interest calculatorNewThe interest you owe at the City rate, plus your 30-day statement and 45-day return dates.
- Rent spreadsheet health checkFind duplicate charges, months with no payment and mismatched balances. Your file never leaves your browser.
Templates to download
- Illinois lease kitAttorney-drafted lease for Chicago, suburban Cook County or the rest of Illinois, written for the 2027 fee rules. Fillable PDF, Word & print
- Rent ledgerRunning tenant balances and printable statements. Excel & Google Sheets
- Late rent notice kitFriendly reminder, past-due notice, payment plan and delivery log. Word & PDF
- Rent increase letter kitIncrease notice, renewal offer, pricing worksheet and delivery log. Word & PDF
- Move-in kitInspection checklist, deposit receipt and disclosures, signed by the tenant. Word & PDF
- Security deposit return kitItemized return letter, wear-and-tear guide and move-out checklist. Word & PDF
Nationwide, with more rules close to home.
Landlord’s Desk works for independent landlords nationwide. In Chicago and Illinois, where we started, it also helps you prepare the documents landlords there commonly need, and tells you when the rules change. Not legal advice.
- Chicago RLTO paperwork
- The RLTO summary, the City’s bed bug brochure and a deposit interest rider, ready to send.
- Illinois lease disclosures
- A bank disclosure addendum, a disclosure checklist and the Safer Homes summary in e-sign.
- Free local tools
- 2027 lease fee checkup, rent increase notice calculator, deposit interest calculator, Chicago late rent rules, Chicago rent increase rules and Chicago landlord law updates.
- Late fees stay off until you turn them on
- Turn late fees on lease by lease, for Chicago and suburban Cook County. Limits are ones Landlord’s Desk checked against the published ordinances, not reviewed by an attorney.
Get an email when Chicago or Illinois landlord rules change.
One short, plain-English email when something actually changes.
Free. We'll email you rule-change alerts and news about Landlord's Desk. Unsubscribe any time. Privacy Policy. Not legal advice.
Three moments every small landlord knows.
- The 9 p.m. text
- “I sent it Tuesday.” Now you’re scrolling Zelle, your bank app and old messages to prove what was paid, and when.
- The lease somewhere in your email
- The renewal date, the pet terms, the move-in fee: all in a PDF you have to dig up before you can answer one question.
- The repair that slipped
- A tenant texted about it, you meant to call the plumber, and three weeks later it’s a bigger bill.
Landlord’s Desk keeps the ledger, the lease terms and the repair trail in one record. Its AI does the reading and sorting; you check it and move on.
Your assistant, not your autopilot.
You be the landlord. AI gets the desk work ready. Every AI feature works the same way: it prepares, you review, you approve.
Prepare
AI reads the receipt, lease or repair request and drafts the result: an expense, lease terms, a category and priority.
Review
You see what it found and fix anything that's off. Nothing has posted, sent or changed yet.
Approve
Confirm it and it's saved. For routine reminders, you can let them send on their own within rules you set.
AI can
- Read your leases and receipts
- Sort repair requests and suggest a priority
- Suggest rent and renewal options
- Answer questions from your own data
Only you can
- Move money
- Change a lease
- Decide on an applicant
- Confirm what AI read before it’s saved
Privacy: your data is used to run your account, and we don’t sell it.
Questions landlords ask us
Is Landlord’s Desk property management software?
Yes. Landlord’s Desk is AI property management software for independent landlords who manage their own rentals. It works on your phone or computer and covers rent tracking and online rent collection, lease management and e-signatures, tenant management, maintenance requests and rental property accounting with receipts and expenses. It’s software, not a property management company: you stay in charge of every decision.
Does the AI make decisions for me?
No. AI prepares and you approve. It reads leases and receipts and triages maintenance requests, but it never moves money, changes a lease or decides on an applicant. Anything that spends money waits for your approval, with a spending limit you set for each job.
What does it cost my tenants?
Landlord’s Desk never charges applicants an application fee. Tenants can pay rent online by bank transfer, and you can also turn on card payments. Either way the tenant pays no extra fee; you pay Stripe’s standard rate.
Can I import my existing data?
Yes. Import properties, tenants and leases from a spreadsheet (CSV or Excel), or upload a PDF or photo of each lease and AI fills in the terms for you to check.
Is this legal advice?
No. Late fees, notices, screening criteria and the planned compliance alerts are tools to help you act consistently and on time. You make the decisions, and local laws vary, so check the rules where your properties are.
How much will it cost?
One plan with every feature and a monthly AI allowance included. The price depends only on how many units you have: $19/month for up to 10 units, $35 for up to 25, $59 for up to 50 and $99 for up to 100. Above 100 units it’s $99 plus $0.75 per extra unit. Pay yearly and get 2 months free. Prices don’t include sales tax; where it applies, it’s added at checkout. Not a founding member? Plans start with a 14-day free trial, no card needed. Create your account by December 1, 2026 at 11:59 PM Central and you’re a founding member: 60 days free from the day you choose a plan, then 30% off your first 12 monthly payments or your first yearly payment. Claim the offer by choosing a plan by March 1, 2027 at 11:59 PM Central. On 6 units that’s $0 for 60 days, then $13.30 a month.
What happens to my data?
It's used to run your account and nothing else. We don't sell it. Card and bank details are handled by Stripe. Our privacy policy has the details.
Does it work if I have help?
Yes. Invite teammates with owner, admin, manager and staff roles, and everyone works from the same records.
Start free, no card.
No credit card. Create your account by December 1 and you’re a founding member.
Questions first? Email us. A person reads every message.